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Rental Move-In & Move-Out Inspection Report

Free rental move-in and move-out inspection checklist and condition report builder. Check each room, attach photos, compare conditions, print a PDF, export CSV and back up your observations privately.

Make it yours

◈ On-device processing

01 / PROPERTY & PEOPLE

Property address

Unit / apartmentTenant(s)

Landlord / agent

02 / INSPECTION STAGE

Use the same checklist twice. Keep move-in observations as the baseline for move-out.

Inspection dateKeys / fobs

Electric meterWater / gas meter

03 / CUSTOMIZE THE WALKTHROUGH

Use the ready-made checks or add specific fixtures and rooms in your property.

Add a room

Add a check in selected room

04 / EXPORT & BACKUP

Restore JSON backup

Photos appear in your printed report and full JSON backup. CSV is text only. Print includes blank signature lines, not verified digital signatures.

Ready to inspect. No account required.

How to use this tool

Enter the rental address and parties, then choose Move-in. Work through each room to record a condition rating, precise observation and optional photo. Download a JSON backup, reopen it at move-out, and record the second walkthrough. Review worse-condition flags before printing a report.

Quick steps

Record the property details and complete a room-by-room move-in walkthrough with photos.
Export a full JSON backup to protect the baseline, then return later to fill the move-out observations.
Review condition-change flags, print or save the comparison as a PDF and export a CSV if needed.

Practical tip

Photograph existing defects at move-in from wide and close angles. Download and safely store a full JSON backup, since browser storage can be cleared. Condition changes need human review and do not prove responsibility under tenancy law.

Common questions

Can I make both move-in and move-out inspection reports?

Yes. The same report keeps separate ratings, notes and photos for each visit so you can compare them and print a combined condition record.

Are photos uploaded or stored in an online account?

No. Your entries and resized photographs are processed in the browser and saved to on-device IndexedDB where available. Download a full JSON backup before deleting browser data or switching devices.

Can I download a PDF inspection report?

Choose Print / Save PDF and select Save as PDF from your browser's print dialog. The printable report includes both stage records, attached photos and blank acknowledgement signature lines.

Does it decide what is ordinary wear or security-deposit damage?

No. It highlights records with a worse move-out condition, but does not decide responsibility, fair wear and tear or deposits. Review the lease and applicable local laws.

Can I customize rooms and inspection items?

Yes. Use the default room-by-room checks or add and remove rooms and fixtures as needed, up to the limits shown in the tool.

Can I send a spreadsheet of my inspection?

Download CSV for text observations and comparison flags. Use the full JSON backup to preserve photos and restore an editable report on another device.

Free rental move-in and move-out inspection checklist with photos

Document the condition of a rental property before a tenancy begins, and compare the same checks at move-out. The free PackFormulas rental inspection report builder works in a browser without sign-up. Record room-specific ratings, observations and photos, then print a report or export your work for later.

How to complete a room-by-room property inspection

Start at the entrance and living room, then inspect the bedroom, kitchen, bathroom and other included spaces. Look at walls, flooring, doors, locks, windows, outlets, lighting, taps and appliances. Test fixtures where safe, and describe visible issues without guessing the cause. Take a wide photo showing the location and a close-up for any defect.

Example: a tenant move-in checklist

A kitchen entry might read “Backsplash tile — Damaged: chip below left side of sink”. A bathroom entry might say “Extractor fan — Good: operates without unusual noise”. Mark each applicable check as Good, Worn, Damaged, Missing or Not applicable. Unchecked is not counted as passed. Custom rooms and fixtures can be added as needed.

How to compare move-out against move-in

Reopen the same report later, choose Move-out and repeat the walkthrough. The comparison flags a worse recorded condition for review, but does not decide whether it is ordinary wear, pre-existing damage or tenant responsibility. Both notes and available photos can be included in a printable side-by-side report.

Photos, privacy and keeping a backup

Photos are resized on your device and saved with the inspection in browser storage where supported. Inspection data and photos are not uploaded to PackFormulas; normal website resources and advertising may still make network requests. Use the full JSON backup to preserve rooms, both sets of observations and photos before clearing browser data or moving devices. CSV export contains text, not photographs.

Print an inspection report or save a PDF

Print / Save PDF opens your browser's print dialog with stage dates, property details, room conditions, notes, image evidence and blank signature spaces for the tenant and landlord. Verify the PDF and photographs before sharing. Signature lines are not an electronic signature certificate.

Important limitations

This tool is a documentation aid, not a professional property inspection, damage valuation, legal notice or security-deposit decision tool. Laws and required forms vary by location. Follow applicable tenancy law, lease terms, official forms and deadlines when necessary.