How to use this tool
Name your event and add guests individually, by pasted list or a spreadsheet CSV. Mark each RSVP and meal choice, create tables with real capacities and assign confirmed attendees with a dropdown or drag-and-drop. Use group-aware auto-seat for unassigned guests, review readiness warnings, then export guest and catering CSV files, printable PDF reports or an editable JSON backup.
Quick steps
- Create an event and import or enter your RSVP list with groups, meal choices and optional notes.
- Add tables and assign confirmed people using the table selectors, drag-and-drop or group-aware auto-seat.
- Review unseated guests and group warnings, print the right report and download an editable JSON backup.
Practical tip
Only confirmed guests occupy table seats, but verify pending invitations before printing. The auto-seat option does not divide family groups when there is no room, and it never changes earlier placements. Confirm special meal instructions, access needs and venue layout independently. The browser draft is not synchronized: export a backup.
Common questions
Can I make a free wedding seating chart with no account?
Yes. Add guests and tables, auto-assign groups, print rosters, A–Z lists and table signs, and export CSV or JSON without registering or paying.
Can I import a guest list from Excel or Google Sheets?
Yes. Save your spreadsheet as CSV with a Name header; optional columns are Group, RSVP, Meal and Notes. The import adds to the current plan and supports quoted commas.
Can I automatically seat families together?
The group-aware helper tries to fit confirmed unassigned guests with the same group on one table. It keeps earlier assignments, and leaves unplaceable groups unassigned instead of splitting them silently.
How do you count wedding RSVPs and seats?
Only guests marked Attending are eligible for assignment. Pending, Maybe and Declined replies remain in the list without occupying a chair. The dashboard separates confirmed, seated and unseated counts.
Can I create a printable alphabetical seating chart?
Yes. Choose Alphabetical table finder and use Print / Save PDF in your browser. Other reports include table rosters, catering handoffs and individual table signs.
Does it include meal planning for caterers?
Each confirmed guest can have a meal choice and a note. The planner summarizes meal selections and offers a catering CSV and printable report with table assignments.
Does the tool draw a measured room floor plan?
No. It is a table-level seating planner with reorderable visual table cards, not to-scale venue geometry or numbered chairs. Check the physical layout with your venue.
Is guest data uploaded to a server?
Planning data and backups are handled locally in your browser. Browser storage does not automatically sync; any downloaded CSV or JSON with names or meal notes should be shared securely.
Can I use the planner on a phone?
Yes. Table dropdowns work with touch and keyboard, while drag-and-drop offers an additional desktop interaction.